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Job details

Booking ID / event date

Site / address

Crew lead / phone

On-site adult contact / phone

Delivery window / actual arrival

Pickup window / actual arrival

Units / asset IDs / quantities and accessories expected

Before dispatch

Match equipment and accessories to the current booking record.Confirm access details, contact number, delivery / pickup windows, and route.Check readiness, maintenance status, and required inspection records under the business’s procedures.Confirm the correct manufacturer instructions and site-specific plans are available to the crew.

Open issues before departure: issue / owner / resolution needed

At delivery

Confirm the actual site and items match the reviewed job details; escalate changes before proceeding.Record condition and any missing or substituted items in the booking record.Complete the separate required setup and inspection process; record its reference below.Record who received the manufacturer-specific operating instructions and the business’s contact / escalation instructions.Confirm pickup access, timing, and who will be available.

Separate inspection / setup record ID

Handoff recipient / time

Delivery exceptions / photo references / action owner

At pickup and return

Record returned asset IDs, quantities, and accessories against the dispatch list.Document missing items, condition changes, and reported incidents; follow the business’s reporting procedure.Record the next equipment status: ready / cleaning / drying / maintenance hold, as applicable.Assign unresolved items and update availability before the next booking.

Pickup exceptions / photo references / follow-up owner and due date

Crew record completed by / time

Booking record updated by / time

Handoff record only. Ticking these boxes does not certify safety or replace manufacturer instructions, qualified inspections, required records, or local requirements. This is not a waiver or customer acceptance of liability.