Inflatable Office vs InflateMate
If you want legacy depth and do not mind navigating complex menus, Inflatable Office delivers. Operators prioritising modern UX, hands-off setup, and transparent pricing usually end up happier on InflateMate.
InflateMate verdict
Inflatable Office is a mature system with niche modules, but it feels dated and charges à la carte for essentials like a website. InflateMate bundles an easier booking interface, website, and automation in one flat plan.
Pricing snapshot
Standard
$149/mo
Billed monthly; prices rise with inventory volume.
Pro Website add-on
$39/mo
Required for hosted website; additional for SSL + hosting.
Gated features
Varies
SMS credits, route planner, and CRM email incur extra fees.
Pricing pulled from Inflatable Office public pricing sheet (September 2025). Website module and add-ons are separate line items.
- Long list of toggles for delivery logistics, contracts, and staffing.
- Route planner baked into higher tiers for multi-crew dispatching.
- Years of historical features and third-party integrations.
Feature comparison
| Capability | InflateMate | Inflatable Office |
|---|---|---|
| Booking System | Live Hold -> Pending -> Confirmed pipeline with 30-minute holds, automatic waivers, buffers, minimum spend rules, and partial refund logic built in. | Status management exists but relies on manual configuration for holds, waivers, and refund rules. |
| Inventory System | Add/edit products with images, track quantities, mark Active/Maintenance/Retired, and surface top performers automatically. | Inventory lives across several legacy tables; maintenance statuses and analytics require extra setup. |
| CRM | Customer profiles auto-create with VIP/Active badges, booking history, lifetime spend, and full CRUD controls. | Contact records exist but lack automated VIP tagging and require manual segmentation for follow-up. |
| Waivers & Documents | Waivers fire automatically at confirmation, track Pending vs Signed, and store DocuSeal audit logs on the booking. | Document templates are available but sending and signature tracking demand manual triggers or third-party tools. |
| Payments & Invoicing | Quotes convert to invoices, transactions sync in one ledger, and you choose scheduled or instant payouts while handling partial refunds. | Invoices tie into external gateways; payout timing and refund rules sit outside the platform. |
| Website Builder | Landing, inventory, contact, about, and booking pages with theme/color controls, embeds, and custom domain included. | Hosted site is a paid add-on with extra charges for SSL, hosting, and styling time. |
| Marketing Hub | Coupons, funnel popups, and automatic lead capture roll into the CRM instantly. | Marketing automations depend on paid SMS/email credits and separate modules. |
Migration checklist
- Export customers and inventory CSVs from Inflatable Office settings.
- Audit contract templates and recreate them inside InflateMate documents.
- Re-map delivery zones using InflateMate service areas.
- Plan a soft launch weekend to test the new booking flow before redirecting traffic.
FAQs
Can I import my Inflatable Office data into InflateMate?
Yes. Export CSVs for customers, inventory, and future events. Our support team migrates them for you and maps inventory photos.
Does InflateMate support route planning?
InflateMate includes drag-and-drop scheduling and crew assignments. Daily route optimization is on the roadmap; we integrate with RoadWarrior in the meantime.
What if I rely on Inflatable Office texting?
InflateMate includes templated SMS confirmations and reminders out of the box—no extra credits needed.